Startup Pulse

Factors to Consider Before Selecting an Audio File Transcription Software

Before selecting an audio file transcription software, it’s important to consider usability, versatility, cost, privacy, and turnaround time. Here’s a quick checklist to help you choose the best audio file transcription software for your needs. Remember that there’s no “one size fits all” solution. Choosing the best option for you can be difficult. Here are five key factors to consider before choosing an audio file transcription software:


While audio file transcription software offers many advantages, there are also some drawbacks. Among these is the difficulty of editing and saving the transcribed result. Users should also consider the memory load that comes with editing audio files. Some audio file transcription software also lacks highlighting and read-along options. However, their simplicity makes up for these shortcomings. The user can click on the text to play it back.

To evaluate the usability of a user-friendly interface, we carried out a cognitive walkthrough and feature inspection. The user interface provides relevant visual feedback throughout the process. Controls must respond appropriately and minimize the cognitive load.


Versatility is one of the most important factors in choosing the right software for your needs. It would help if you chose software that supports different audio codecs, including WMA and MP3 files. Alternatively, you can choose software that enables you to convert any audio file into text, including those that are difficult to read. If you’re a business, you should find a transcription tool that supports several audio codecs.

Another important aspect to consider is the user interface. Transcription software must be easy to use with an easy-to-read dashboard that includes all necessary commands. In addition, video editors will appreciate a timestamp feature. Timestamps are tags that appear in audio files and let you determine exactly when a speech or other audio was recorded. They synchronize with the original timecode of the recording. Finally, you should choose a program that allows you to include minor dialogue details.


One thing to consider is the cost of audio file transcription services. Most charge by the minute so a thirty-minute transcription would cost about PS150. However, some offer other perks, such as tight verbatim fidelity. In these cases, you can opt to pay a subscription fee to get more benefits.

The cost of audio file transcription services may vary depending on their features. You may need to pay more for a human-based service, but the results are far more accurate. Moreover, you’ll have to pay for editing and accommodation errors, which means that the automated services are unsuitable for high-quality audio files. However, you can still get them for lower prices. These audio file transcription services are not for everyone, you can use them if you need them.

Turnaround time

The turnaround time of audio file transcription software depends on some factors. For example, a one-minute audio clip will take much less time to transcribe than a three-hour conversation. Another factor is your budget, as one-minute audio clips are typically transcribed much more quickly than three-hour conversations. Finding the right balance between quality and turnaround time can be difficult. For this reason, you should carefully review the quality ratings of each audio file transcription service you are considering.

Some factors that can prolong the turnaround time of audio file transcription are background noise and audio quality. For instance, if the recording device is not close enough to the speaker, the transcriptionist must constantly rewind and relisten to the audio. The better the audio quality, the faster the turnaround time will be. Depending on the quality of the audio, you may need to pay more for higher-end transcription software, but it is still worth the money.


While selecting an audio file transcription service, consider whether the provider uses a secure login portal to protect your data. During the trial period, users should be able to ask a provider about the privacy policies for the speech-to-text API and the Speech Recognition software. Make sure to ask whether you can easily delete the data that the software generates. Find another provider if the software provider does not agree to delete your data. Additionally, consider whether the software provider stores raw audio/video files. These files are a valuable source of information for companies that offer speech-to-text services.

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