How to Keep Your Business Secure with a Remote-Based Team
by Alex Schnee
With remote work becoming more and more ubiquitous, knowing how to keep your documents secure and your employees aware of everything they need to know can help your business tremendously. By educating them on they can be safe online, you can save yourself some devastating effects from hacking or lost information.
Here are some ways you increase the security of your business if you find yourself with remote workers or you are planning on going remote.
Make sure your data is backed up
Before you begin the process of moving data from one location to another or you make it accessible entirely remotely, you’re going to want to think of having an additional backup available on a secure server. That way if something bad happens and data is removed from your business’s server, you can make sure to download it again from a place that you know is safe. You should aim for these backups at least once a week, and sometimes even more if you are dealing with a lot of information.
Encryption is a great way to make sure that your files cannot be accessed by those who are hacking into your systems. When you are a remote team, most of your communication will be through emails and messages, which can be visible to others if you don’t take the time to add encryption. This is when you might want to hire someone to come in and add encryption measures to your server and communication methods so you know that the likelihood of them being stolen is less and that you’re in the hands of an expert.
Limit access to files
A simple action that can make a big difference when it comes to keeping your data secure is to keep files in a place where you can see who is viewing them, whether or not they have been shared, and where you can password-protect items. This is where something like a deal room can make things much easier overall. Not only is it the ideal tool for business transactions, but it also allow your remote team to work within a safe space without worrying about files being corrupted by other employees or those outside your organization.
Change passwords often
Of course, your most important files should have complex passwords and they should be changed often to avoid hacking or in case someone outside of your team has managed to get a hold of them. Ideally, there should be a number of different passwords throughout your team—make sure that not all software and files is openable with the same one. Also, anytime someone leaves your team, make sure you remove them from your server and change your passwords.
In this day and age, security for your business is more important than ever—especially when it comes to working together remotely. With these tips in mind, you can ensure that you have no problems that can affect your bottom line.
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